TechMeo

by davemc500hats

The art of sending files to Google Docs

If you use Google for sharing of work files similar to excel spreadsheets or presentations the present techniques you have available permits you to send files individually one-at-a-time up to Google Docs through your browser online. This process can be very time consuming and not real efficient. If you would like to insert more files then you will have to manually create a folder to store the documents up at Google docs which is another tedious step. If you’re like me the process of moving all the work files I would need at Google Docs would take to long making Google Docs not a real good option.

However, I found this little function from Cloud Hero (www.cloudhero.com) that lets you to drag-and-drop whole folders of data as it is on your PC directly from your PC to Google Docs right from within Windows Explorer or you’re “MY COMPUTER” function on your main PC. In Windows you just open my documents, go to the folder you want copied to Google docs and click the folder to activate it then drag it to the Cloud Hero drive on the PC. Release the mouse click and the files copy to the Cloud Hero drive which is sending the folder and contents automatically up to Google Docs. You do not need to be logged into Google Docs or have the browser open for all this to occur. The beautiful thing about this is all this takes place automatically so you do not need to do another route or recall to do something else it is all automatic. The look and feel of this process is very familiar because this is just how windows normally works for you so you do not need to know how to use a different program. Cloud Hero is a Gigantic time saver and makes me more effective. Keep in mind with Google Docs you’re only looking at moving up the same type of files as you use with Microsoft Office which is Word, Excel, PowerPoint and PDF files. If you’re a Google Apps user (which is the same as a Google Premier account) you can actually drag-and-drop through the Cloud Hero program “any file type” so be stored at Google. This means you can send any type of file format for storage such things as music, video etc. as well as files you use with AutoCAD, QuickBooks, and Quicken etc. Consequently this then becomes a true REMOTE DUPLICATION service making this a great alternative to other costly backup alternatives.

What is actually great about Cloud Hero is it will also match any adjustments that are made to a file on your PC or at Google Docs automatically and it sends the newly modified file to the alternate location which is a great way to know your data is at all times entirely duplicated wherever you make changes. This duplication sync route takes place when you’re on the internet and automatically happens between your PC and your Google account every 15 minutes so you do not need to remember to do any procedure or run a program it is all done in the background while you do your usual daily computer work.

Here is a different situation I have run into. You are on your cell phone (does not matter what type of smart phone you have) you access your Google Docs account via a browser and change the file and it saves at Google Docs. If this file is shared with others they will automatically get an e-mail message to check the file modifications and Cloud Hero also knows there is a modified file and pulls it down from Google Docs directly down to your main PC all within the 15 min. (providing the main PC is left on, if not then next time the main PC is turned on the file is pulled down from Google Docs automatically).

All Google Doc’s user or Google Apps (Premier account users) should looking at getting Cloud Hero as an add-on product to truly save you time with less frustration which permits you to put in place a system to have a full duplicate copy of all your records and folders in an off-site recognized storage company – Google. You will have a greater piece of mind knowing your data is duplicated whenever you change a file and receive the benefits of saving you a large amount of time.

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